Welcome to St. Alphonsus Liguori Parish

Prospect Heights, IL

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Facility Usage Policies

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    Facility Usage Policies
    
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St Alphonsus Community Center Use: Policies and Procedures

At Saint Alphonsus Liguori, all events, fundraisers, bulletin items, display activities and events must follow Catholic teachings.

We follow the CDC and Archdiocese of Chicago Guidelines and Policies

I. General
MASKS - Please request the new guidelines.
A. The St. Alphonsus Parish Center consists of the Dining Hall, Kitchen, Gymnasium/Auditorium, and Rotunda/Lobby Area.
B. Access to Parish Center areas will be granted based on availability and approval of completed forms. Approval for use of part of the Parish Center does not constitute permission to access all parts of the Parish Center. (e.g., If a function is booked only for the Dining Hall, access to the Gymnasium/Auditorium may be restricted.)
C. Use of school or parish equipment or resources is not guaranteed for your meeting or event use.

St. Alphonsus Ministries must book it with Deana McKavanagh at least 1 week in advance - - - - all other must contact Wendy Mattison 1-3 months ahead of meeting time.

II. Safety and Security
A. Two (2) adults 21 years of age or older who have passed the Archdiocesan background check and meet current child safety and protection guidelines must be present for the Parish Center to be made available when minors are present. The Parish Center will remain locked until the qualified adults are present.
B. The St. Alphonsus Parish alcohol policy will be enforced. No alcoholic beverages may be served when minors are present at an event on the campus.
C. Children are to be supervised at all times while they are on the St. Alphonsus campus. Parents and supervising adults will be held responsible for the conduct and actions of all minors in their charge everywhere in and around the facilities, including public and common areas such as restrooms, parking lots, etc.
D. The Parish Center will be unlocked and locked by a member of the Facility and Maintenance Department or designated authorized personnel.
E. Under no circumstances are the fire doors on the east end of the Parish Center Gymnasium/Auditorium to be opened to admit anyone or as a routine exit. These are fire exits only!
F. During normal Parish Center Gymnasium usage, no one is permitted on the stage.

III. Maintenance
A. The group sponsoring an activity in the Parish center is responsible for maintaining a safe and clean environment both during and after the event.
B. The Parish Center Gymnasium/Auditorium has a wood floor that must be properly maintained. Liquids are the enemy of a wood floor. All spills must be wiped up immediately with a damp rag.
C. At the conclusion of every event in the Parish Center Gymnasium/Auditorium, the wood floor must be dust mopped and all spill spots wiped again with a damp rag.
D. If used, the bleachers must be swept out. Cleaning supplies will be provided for this purpose.
E. Only non-marking athletic shoes are to be worn by those participating in athletic events in the Parish Center Gymnasium/Auditorium. Outside (every day) gym shoes are not to be worn by those participating in athletic activities in the Parish Center Gymnasium/Auditorium. This does not apply to event spectators seated in the bleachers.
Outdoor footwear and other certain equipment used outside the building may collect grit and stones that can damage the wood floor surface. Only athletic shoes worn for indoor use should be used in the Parish Center Gymnasium/Auditorium, and outside equipment must be checked before indoor use. The event sponsor is responsible for enforcing shoe and floor care regulations.
F. Turn off the lights when you leave.

IV. Equipment
A. All mechanical equipment in the Parish Center Gymnasium/Auditorium (backboards, bleachers, center curtain, volleyball nets, etc.) will be operated only by Facility and Maintenance Department personnel or other designated authorized personnel.
B. Equipment with wheels and casters that is used outdoors is not permitted to be used on the wood floor.

V. Foods/Concessions - Please request the new guidelines.
A. Food and beverages may be sold and consumed in the lobby area outside of the Parish Center Gymnasium/Auditorium. No food or beverages are allowed in the Parish Center Gymnasium/Auditorium. The event sponsor is responsible for enforcement of this policy.
B. Water on hand for participants in sporting events in the Gymnasium/Auditorium is the sole exception to the preceding section. To protect the wood floor, all spills must be handled promptly.
C. Use of the Kitchen and/or Dining Hall must be specifically indicated on the submitted facilities request form. Usage of the Kitchen and/or Dining Hall is governed by the Kitchen/Dining Hall Policy, a separate document.
D. Supplies for serving are available for use by any group using the Kitchen. We due ask that if you use supplies, i.e.: cups, plates, napkins, etc. you leave a note as to how much was used so that we can replenish the supplies as needed. Also, if you use the facility on a regular basis, a stipend should be made to the Parish to help defray the costs of the supplies.
VI. Clean-Up
A. At the conclusion of every event, the event sponsor is responsible for the removal of all garbage from the Parish Center to the dumpster outside the south kitchen door. New can liners will be available for replacement in the garbage barrels.
B. As indicated on the Facilities Request Form, the event sponsor is responsible for returning all areas to the "clean and ready-to-use condition" in which they are released for use. Sweep the floors; put the tables away, etc.
Meeting Room Reservation Procedure
1. Fill out a Room Facility Request Form that is available at the rectory front desk. If you have monthly or quarterly meetings, you can give us all the dates at one time on one form.
2. Hand in your request to the rectory office with date, event time and room preference to the rectory office.
3. When your request is processed, you will receive a confirmation that will indicate your event time and room location. If you do not receive this confirmation within a few days, please call the rectory.
4. Your event name and event time will be printed in the weekly bulletin under "Next Week at St. Al's". This will let your attendees know the time and location of your event. Your cooperation and patience is most appreciated. We will do our best to accommodate your requests, however, sometimes it will be impossible to give you the room your requested and we will have to move you to another location. Rest assured, this will not happen often. If your meeting gets moved, it will be in the bulletin at the correct location.

All policies and guidelines may be changed if necessary. - Please visit this page often

Facility Usage Policies
2/5/2019

Saint Alphonsus Liguori is a vibrant and active Catholic parish with registered parishioners from many communities!

At Saint Alphonsus Liguori, all events, fundraisers, bulletin items, display activities and events must follow Catholic and legal teachings.

Space is used daily and the best way for you have your meeting space is to book it as soon as possible. Below are the procedures to do so.

Begin by following these steps:
- St. Alphonsus Ministries:
  To reserve a room at Saint Alphonsus contact Deana McKavanagh at [email protected], 847-255-7452 x 131
- Outside Groups: To reserve a room at Saint Alphonsus contact Alyce Gilarski at [email protected] 847-255-7452, x143 - there are other forms for you to use.
- Submitting a request does not automatically mean that it has been approved. There are several factors to review.
- All policies and guidelines may be changed if necessary. - Please visit this page often
St. Alphonsus Ministries & Fundraisers - Booking Rooms at St. Alphonsus

At Saint Alphonsus Liguori, all events, fundraisers, bulletin items, display activities and events must follow Catholic teachings.
Bingo, Liquor and Gambling have additional requirements, licenses and financial aspects.

·No events or fundraisers at Saint Alphonsus can be advertised, except for "Save the Date", until 1 month before the event/fundraisers. If there is an issue or need to change this, it will be determined by the pastor & staff on a case-by-case need & basis. Please check often with busienss Manager about any legal necessities. More may be needed. Please check all new policies/dirctives concerning the use of food, drinks or alcohol.
·Complete out a "Room Facility Request Form" available at the Parish Office or on the website HERE.
·Hand deliver or e-mail the request form(s) to the contact person (above) at least a week beforehand (ministries), and 1-3 months before meeting time (all others)
·All ministry employees & volunteers who are around minors are required to have VIRTUS training (or produce proof of completing class), some may be required to sign conduct forms.
- All indoor activites with children requrie a mask, regardless of vaccination status.
·Your event name with time and location will be printed in the weekly bulletin on page 4 under "Next Week at St. Al's". This will also let your attendees know the location of your event.
·Please contact bulletin editor 6 weeks ahead of event/fundraiser to discuss space and advertising in the bulletin and advertising in the narthex/Parish Center. Contact webmaster for space, timing and advertising on the Parish website and social media advertising.
·We reserve the right to limit the use of the facility to parishioners and organizations that have a direct link to our registered parishioners.
·Please note: We will do our best to accommodate all the organizations that wish to book space, however any Community function, including Parish, Religious Education, Adult Education or school activity will be given priority in the use of our space. Therefore, you may be "bumped" from your scheduled meeting rooms as priorities demand. Every effort will be made to accommodate your space needs in another location and, when possible, we will notify you of the change.
·All policies and guidelines may be changed if necessary. - Please visit this page often

Outside Rentals, Fundraisers and all others -  Booking Rooms at St. Alphonsus

At Saint Alphonsus Liguori, all events, fundraisers, bulletin items, display activities and events must follow Catholic teachings.
Bingo, Liquor and Gambling have additional requirements, licenses and financial aspects.

·Please contact Alyce Gilarski 1-3 months before your scheduled meeting time. Legal paperwork, contact ASAP.
·Hand deliver or e-mail the needed form(s) to the contact person (above) as soon as possible.
·If you will be with minors on church grounds. You may be required to have some form of child protection safety training and provide proof of completion.
·No events or fundraisers at Saint Alphonsus can be advertised, except for "Save the Date", until 1 month before the event/fundraisers. If there is an issue or need to change this, it will be determined by the pastor & staff on a case-by-case need & basis. Please check often with the Bookkeeper about any legal necessities. More may be needed. Please check all policies concerning the use of alcohol.
·If no minors are directly involved, your event name with time and location will be printed in the weekly bulletin on page 4 under "Next Week at St. Al's". This will also let your attendees know the location of your event.
·No outside advertising of your event please. Please contact bulletin editor to discuss space and advertising in the bulletin and advertising in the narthex/Parish Center. Contact webmaster for space and advertising on the Parish website and social media advertising.
·We reserve the right to limit the use of the facility to parishioners and organizations that have a direct link to our registered parishioners.
·It is very important that you and your attendees check the bulletin weekly for the column "This week at St. Al's" to confirm the exact location of your meeting. – Usually, this is on page 4 of the bulletin.
·Please note: We will do our best to accommodate all the organizations that wish to book space, however any Community function, including Parish, Religious Education, Adult Education or school activity will be given priority in the use of our space. Therefore, you may be "bumped" from your scheduled meeting rooms as priorities demand. Every effort will be made to accommodate your space needs in another location and, when possible, we will notify you of the change.
·There are additional policies, which will be shared after initial paperwork is completed.
·All policies and guidelines may be changed if necessary. - Please visit this page often

Narthex Fundraising Policy

At Saint Alphonsus Liguori, all events, fundraisers, bulletin items, display activities and events must follow Catholic teachings.

We are a vibrant active Catholic Parish with many groups working to support and serve the mission of St. Alphonsus Parish. Groups and organizations often request the narthex areas to advertise their activities, to fundraise, or to invite in-kind support for their programs. We want to encourage these activities on the one hand, and on the other, be respectful to those coming into our church to worship. Therefore, we have established guidelines for use of the narthex.
These policies pertain to Parish groups and/or ministries or any group or individual who serves the mission of our Parish:
·Reservations of all areas must be prearranged at least a week in advance with Alyce Gilarski,
255-7452 x 143, for scheduling purposes at the earliest date possible. Not following this may result in your items being removed.
·Ministries of Saint Alphonsus Liguori have priority.
·No events or fundraisers at Saint Alphonsus can be advertised, except for "Save the Date", until 1 month before the event/fundraisers. If there is an issue or need to change this, it will be determined by the pastor & staff on a case-by-case need & basis. Please check often with the Bookkeeper about any legal necessities. More may be needed.Please check all policies concerning the use of alcohol.
·We prefer only 1 per week, however no more than three groups/ministries may be selling and/or advertising in the Narthex per weekend.
·Selling must stop five minutes before Mass begins and may not resume until the priest exits the church doors.
·All policies and guidelines may be changed if necessary. - Please visit this page often

Kitchen Use Policy - Following CDC and archdiocese of Chicago Guidelines and Policies

At Saint Alphonsus Liguori, all events, fundraisers, bulletin items, display activities and events must follow Legal and Catholic teachings.

Cabinets: Cabinets are marked accordingly. Please do not use other's cabinets for your own use.
Counters: Please use the heat resistant cutting boards or disposable sheets for food preparation and trivets. Dragging pots on the counters scratches them.
Sinks: The window sink is for washing dishes, pots, pans etc. The island sink is for food preparation. The hand washing sink is next to the kitchen door. It has hand soap and paper towels for your convenience.
Water: The water feeding the kitchen is softened. Please use the reverse osmosis filter faucet on the food preparation sink for drinking water or coffee.
Dishwasher: - The dishwasher will clean up to 20 loads per hour. Do not add detergent; it has its own chemical detergent system. Instructions are on the dishwasher.
Stove: Pilot lights are on for stove and ovens.  When the stove or ovens are used, the exhaust fan must be on. Look for the switch on the hood.  Do not leave the stove, griddle, or oven unattended.
Stovetop: Please leave it clean.
Oven: Oven has been re-calibrated, 200 degrees means 200 degrees.
Griddle: If you use the griddle, please clean it. Nylon scouring pads are in the cleaning cabinet. Use, rinse, and put them away.
Convection Oven: The convection oven is for the school hot lunch program. Please try not to use it.
Microwave Oven: Please make sure it is clean for the next user.
Refrigerator: Sections of the refrigerator are marked. Do not use other’s space. If you bring your food, use it, and take it home. Leave nothing behind, it will be disposed of as needed.
Freezer: Sections of the freezers are marked. Do not use other’s space. If you bring your food, use it, and take it home. Leave nothing behind, it will be disposed of as needed.  The fan units are on top of the fridge and freezer; set nothing on top.
Disposal: The disposal automatically turns the water on when in use. Be careful -- it splashes.
Can Opener and Knife Sharpener: These are mounted under the cabinet for your convenience.
Roll-Up Screen: Note the stop about 2/3 up. Roll the screen only up to the stop. Do not try to roll the screen up all the way. Please lock it on the bottom (both sides) when done.
The middle walk-in refrigerator is for school lunches only.

All policies and guidelines may be changed if necessary. - Please visit this page often.

Facility Usage Policies

2/5/2019